Privacy Policy

Last updated: January 25, 2023

Introduction

At the World Compliance & Credibility Certification Council ("W4C," "we," "us," and "our"), we value your privacy. This Privacy Policy ("Policy") is intended to help you understand how we handle your personally identifiable information ("Personal Data") on our website located at [your website URL] (the "Website").

Please read this Policy to learn about how we collect, use, and protect your Personal Data. If there are any significant changes to this Policy, we will notify you as described in the Changes to This Policy section below. By using our services and Website, you agree to the collection, use, disclosure, and processing of your Personal Data as described in this Policy.

Data Controller

In this Policy, we act as the data controller for the Personal Data we process.

Basis of Processing

We may process your Personal Data based on the following legal grounds:

• Your consent;
• The need to fulfill our contractual obligations or pre-contractual duties;
• Our legitimate interests, such as recruiting new members and retaining data of past members for potential re-enrollment; and
• Any other legal grounds as required or permitted by law.

You can withdraw your consent at any time by visiting [consent withdrawal link]. This will not affect the legality of the processing based on consent before its withdrawal.

If you provide us with Personal Data for contract performance, we need this information to enter into a contract with you.

Categories of Personal Data

The types of Personal Data we collect may include:

• Contact information, such as name, email address, phone number, and residence address;
• Event attendance data;
• Online store purchases;
• Sponsorship commitments;
• Proposal system submissions; and
• Any other information you choose to provide.

How We Receive Personal Data

We may receive your Personal Data through our Website. Specifically, we collect Personal Data when:

• You sign up as a member using our Website;
• You interact with our Website, such as registering for an event; or
• You provide information to us by other means, which we then enter into our system, e.g., for sending email newsletters.

We may also receive your Personal Data from third parties and will notify you where required by law.

Purposes of Processing

We may process your Personal Data for:

• Registering you as a member;
• Enabling your use of Website features;
• Handling dues and fee billing;
• Retaining statistical information about your involvement and payments;
• Tracking donations and store purchases;
• Tracking event attendance and committee membership;
• Listing your contact details for member connection [if applicable];
• Scheduling volunteer activities;
• Tracking proposal submissions;
• Tracking online learning participation;
• Recording continuing education credits;
• Featuring news articles/press releases about your association activity;
• Accounting;
• Responding to inquiries or requests; and
• Sending newsletters and marketing materials.

Data Retention

We will anonymize or delete your Personal Data within six months after the purposes of processing are fulfilled.

Sharing Personal Data with Third Parties

We may share your Personal Data with third parties providing:

• Association management software;
• Web development services;
• Hosting services;
• Cloud storage services;
• IT support services;
• Analytics services;
• Customer support services;
• Payment services; and
• Any other necessary external services.

We require these third-party vendors to maintain the same level of security for your Personal Data as we do.

If transferring your Personal Data to third countries, we ensure appropriate safeguards are in place as required by law.

Other Disclosure of Your Personal Data

We may disclose your Personal Data:

• As required by law or in response to legal proceedings;
• If we sell or transfer part of our business interests, assets, or in connection with mergers, restructuring, or other changes;
• To our subsidiaries or affiliates for business purposes.

We reserve the right to use, transfer, sell, and share aggregated, anonymous data for any legal business purpose.

If required to disclose your Personal Data for legal proceedings, we may not ensure the recipients will maintain its privacy or security.

Use of Cookies

We use cookies to enable your use of the Website. You can configure your browser to reject cookies, but some features may not be accessible. For more information, visit [cookies information URL].

Automated Decision-Making

We do not engage in automated decision-making or profiling.

Data Integrity and Security

We maintain technical, organizational, and physical security measures to protect your Personal Data from unauthorized access, disclosure, alteration, or destruction.

Access, Correction, and Deletion

You may request access to, update, correct, or delete your Personal Data by emailing us at the contact address in this Policy. We will implement your requested changes as soon as reasonably possible.

Restriction and Objection to Processing, Portability

You may have the right to request that we limit or object to our processing of your Personal Data, and to request the export of your Personal Data in a machine-readable format. Contact us using the information provided to exercise these rights.

Privacy of Children

Our Website is not directed at children under 13, and we do not knowingly collect Personal Data from anyone under 18. If you believe your child has provided us with Personal Data, contact us, and we will delete it.

Supervisory Authority Oversight

If you are a data subject within the EU, you may have the right to lodge a complaint with a data protection regulator.

Changes to This Policy

We may update this Policy by posting a new version on this page. Check this page occasionally to ensure you agree with any changes. By continuing to use our Website, you accept the Policy as modified.

Contact Us

If you have any complaints, disputes, or questions about this Policy or our treatment of your Personal Data, contact us at:

General Contact

Please allow up to 30 days for a response.